Chaguaramas Terminal · Fugro Explorer & Brazilis · Offshore Trinidad & Tobago
Case Study Presentation
Offshore Seismic
Logistics Support
Integrated marine, cargo, and personnel logistics for offshore seismic operations — Trinidad and Tobago. Delivering end-to-end campaign support through a centralized Control Tower model.
3
Vessels
Supported
Supported
11
Execution
Steps
Steps
≥98%
Compliance
Rate
Rate
0
Safety
Incidents
Incidents
Section 01
Project Overview
Campaign context, scope, fleet & 11-step execution flow
3
Vessels Supported
Primary + 2 Support
11
Execution Steps
End-to-End Flow
≥98%
Compliance Rate
Clearances & Docs
≤4h
Port Clearance
Inward & Outward
≥99%
Crew Change
Success Rate
0
Safety Incidents
Full Campaign
Project Context
Offshore seismic operations support for Fugro, delivering an integrated logistics model for a multi-vessel campaign in offshore Trinidad and Tobago. Support spans mobilization through full demobilization via a single operational interface.
Location & Hub
Offshore Trinidad and Tobago, coordinated marine, cargo, customs, and personnel support anchored through Chaguaramas Terminal — the operational hub for Fugro Explorer and Brazilis.
Fleet Supported
Primary Seismic Vessel (Fugro Explorer)
Support Vessel 1 (Brazilis)
Support Vessel 2
~30 vessels serviced in the region
Support Vessel 1 (Brazilis)
Support Vessel 2
~30 vessels serviced in the region
Delivery Model & Scope
Control Tower — single point of contact integrating all logistics streams.
Port Agency · Freight Forwarding · Customs Brokerage · Procurement · Warehouse · Personnel Logistics · Spare Parts
Port Agency · Freight Forwarding · Customs Brokerage · Procurement · Warehouse · Personnel Logistics · Spare Parts
11-Step Execution Flow — Chaguaramas Terminal Operations
01
Control Tower
Pre-Arrival Planning & Coordination · Ongoing
Single point of contact · Real-time scheduling
02
Vessel Importation
Permits & regulatory approvals
Import Permit: 3–5 days · Pre-Arrival: ≥72 hrs
03
Inward Clearance
Vessel arrival & port entry sequencing
Inward Clearance: ≤4 hrs
04
Customs & Immigration
Customs Brokerage · Duty exemptions
Air: 24–48 hrs · Sea: 48–72 hrs · ≥98%
05
Freight Staging
Freight Forwarding · Air/Sea freight
Port Delivery: ≤48 hrs · Accuracy: ≥98%
06
Warehouse
Cargo consolidation & inventory
Synced with vessel sailing schedules
07
Provisioning
Procurement Services · Local sourcing
RFQ: ≤24 hrs · Standard: ≤48 hrs
08
Spare Parts
Critical seismic equipment
Deployment-ready · Minimize downtime
09
Vessel Berth
Port Agency · Husbandry
Berth: 24–72 hrs · Turnaround: ≤48 hrs
10
Launch & Crew Transfer
Personnel Logistics · Crew change
Crew Change: ≤24 hrs · Success: ≥99%
11
Outward Clearance
Vessel departure · Sailing clearance
Outward Clearance: ≤4 hrs · Zero-delay
End-to-End Delivery
Full campaign · Mob → Ops → Demob
Seamless · Integrated · Single interface
Section 02
Service Areas — Steps 1 to 6
Full scope, execution details and KPIs for each step
1
Control Tower
Pre-Arrival Planning & Coordination — Ongoing
Scope: Centralized coordination model; single point of contact for all logistics streams; real-time vessel tracking and scheduling; pre-arrival planning and documentation control supporting mobilization through demobilization.
- Centralized coordination model and single point of contact for all logistics streams
- Real-time vessel tracking and scheduling across the primary seismic vessel and two support vessels
- Pre-arrival planning and documentation control from mobilization through demobilization
- Operational oversight for offshore Trinidad and Tobago
- Freight Forwarding: Coordination of international shipments, air/sea freight management, equipment and spare parts coordination
- Procurement Services: Local sourcing, provisions, technical consumables, vendor management and cost control
- Personnel Logistics: Crew change coordination, visa processing, airport services, accommodation, transportation
Execution: Active coordination, live scheduling visibility, and pre-arrival documentation control maintained throughout Mobilization (Jan 7–31, 2026) · Operations (Feb 1 – Jun 30, 2026) · Demobilization (Jul 2026)
2
Vessel Importation
Permits & Regulatory
Scope: Permits and regulatory approvals for the vessel campaign.
- Import permit sequencing for campaign vessels and supporting marine assets
- Advance compliance package preparation with authorities prior to ETA
- Integrated control of import permits, inward clearance readiness, and departure compliance planning
KPIs: Import Permit Processing: 3–5 days · Pre-Arrival Compliance: ≥72 hrs prior to ETA · Inward Clearance Time: ≤4 hrs · Outward Clearance Time: ≤4 hrs · Compliance Rate: ≥98%
3
Inward Clearance
Vessel Arrival & Port Entry
Scope: Vessel arrival and port entry sequencing; coordination with port, customs, immigration, and marine authorities; document validation and arrival package control.
- Coordination with port, customs, immigration, and marine authorities for vessel arrival
- Document validation, notices of readiness, and boarding formalities
- Arrival package control to protect berth windows and mobilization timing
KPI: Inward Clearance Time ≤4 hrs — compliance integrity and zero-delay inbound processing
4
Customs & Immigration
Customs Brokerage
Scope: Customs Brokerage; documentation, duty exemptions, temporary imports; vessel importation permits and regulatory approvals.
- Documentation, duty exemptions, and temporary imports
- Vessel importation permits and regulatory approvals
- Execution control for cargo, personnel, and vessel compliance packages
KPIs: Air Cargo Clearance: 24–48 hrs · Sea Cargo Clearance: 48–72 hrs · Temporary Import Processing: 3–5 days · Duty Exemption Approval: 5–10 days · Clearance Success Rate: ≥98%
5
Freight Staging
Freight Forwarding
Scope: Freight Forwarding; international shipments, air/sea freight management; equipment and spare parts coordination.
- International shipments and air/sea freight management
- Equipment and spare parts coordination
- Execution control for port delivery staging and documentation handoff
KPIs: Port Delivery Time: ≤48 hrs · Documentation Accuracy: ≥98%
6
Warehouse
Cargo Consolidation & Storage
Scope: Cargo consolidation and storage; inbound logistics management; tracking and clearing of equipment; real-time inventory coordination. Synchronized with vessel sailing schedules.
- Inbound logistics management
- Tracking and clearing of equipment
- Real-time inventory coordination
- Execution support for staging, release control, and asset visibility
Execution: Consolidation, storage, and dispatch synchronized with vessel sailing schedules and resupply cadence
Section 02 cont.
Service Areas — Steps 7 to 11
Provisioning, spare parts, berth, crew transfer & outward clearance
7
Provisioning
Procurement Services
Scope: Procurement Services; local sourcing, provisions, technical consumables; vendor management and cost control.
- Local sourcing, provisions, and technical consumables
- Vendor management and cost control
- Execution planning for standard and urgent offshore replenishment cycles
KPIs: RFQ Response Time: ≤24 hrs · Standard Procurement: ≤48 hrs · Urgent Procurement: ≤24 hrs · Overseas Lead Time: 5–10 business days · Supplier Performance Rate: ≥95%
8
Spare Parts
Critical Equipment Handling
Scope: Critical equipment handling; specialized seismic equipment management; rapid response to offshore requirements; minimize vessel downtime through controlled spares readiness.
- Specialized seismic equipment management
- Rapid response to offshore requirements
- Minimize vessel downtime through controlled spares readiness
Execution: Critical spares held visible and deployment-ready to sustain operational continuity and minimize vessel downtime
9
Vessel Berth
Port Agency Services
Scope: Port Agency Services; vessel husbandry, inward/outward clearances, crew handling, berth coordination, and husbandry requests.
- Vessel husbandry, inward/outward clearances, crew handling, berth coordination, and husbandry requests
- Execution support around berth readiness and vessel turnaround
- Port agency control supporting daily reporting and vessel-side service response
KPIs: Berth Confirmation: 24–72 hrs prior · Vessel Turnaround: ≤24–48 hrs · Service Response: ≤2–4 hrs · Husbandry Completion: ≥98% · Daily Reporting: 100% within 24 hrs
10
Launch & Crew Transfer
Personnel Logistics
Scope: Personnel Logistics; crew change coordination, visa processing; airport services, accommodation, transportation.
- Crew change coordination and visa processing
- Airport services, accommodation, and transportation
- Execution support for launch scheduling and personnel transfer windows
KPIs: Visa Processing Time: 7–14 business days · Crew Change Cycle Time: ≤24 hrs · Airport Transfer Time: ≤1 hr · Accommodation Readiness: ≤3 hrs · Crew Change Success Rate: ≥99%
11
Outward Clearance
Vessel Departure Clearance
Scope: Vessel departure clearance; coordination with port, customs, immigration, and marine authorities; sailing clearance and final departure package; close-out sequencing.
- Final departure package, sailing clearance, and authority sign-offs
- Coordination of port departure slots, customs, immigration, and marine approvals
- Close-out sequencing to secure compliant and punctual sail-away execution
KPI: Outward Clearance Time: ≤4 hrs — compliance integrity and zero-delay departures
Section 03 — KPI Summary
| Service Area | KPI | Target | Notes |
|---|---|---|---|
| Vessel Importation | Import Permit Processing | 3–5 days | Regulatory approvals for campaign vessels |
| Vessel Importation | Pre-Arrival Compliance | ≥72 hrs prior | Authority documentation advance submission |
| Inward / Outward Clearance | Port Clearance Time | ≤4 hrs | Both inward and outward clearances |
| Compliance (Overall) | Compliance Rate | ≥98% | Across all clearance and documentation streams |
| Customs & Immigration | Air Cargo Clearance | 24–48 hrs | From arrival to cleared status |
| Customs & Immigration | Sea Cargo Clearance | 48–72 hrs | Including documentation processing |
| Customs & Immigration | Temporary Import Processing | 3–5 days | Seismic equipment and specialised cargo |
| Customs & Immigration | Duty Exemption Approval | 5–10 days | Government authority processing |
| Freight Staging | Port Delivery Time | ≤48 hrs | From receipt to dockside delivery |
| Provisioning | RFQ Response Time | ≤24 hrs | All requests for quotation |
| Provisioning | Urgent Procurement | ≤24 hrs | Emergency / critical supply response |
| Provisioning | Supplier Performance Rate | ≥95% | On-time, in-spec delivery by vendors |
| Vessel Berth / Port Agency | Berth Confirmation | 24–72 hrs prior | Advance booking and confirmation window |
| Vessel Berth / Port Agency | Vessel Turnaround Time | ≤24–48 hrs | Port-to-offshore turnaround |
| Vessel Berth / Port Agency | Husbandry Completion Rate | ≥98% | All husbandry services completed as scheduled |
| Personnel Logistics | Crew Change Cycle Time | ≤24 hrs | Airport arrival to offshore deployment |
| Personnel Logistics | Crew Change Success Rate | ≥99% | Zero missed crew change windows |
Section 04
Challenges & Solutions
How we resolve the complexity of offshore seismic logistics
Challenge
High-volume crew changes and visa processing across multiple nationalities
Solution
Dedicated personnel logistics desk with proactive visa tracking and pre-clearance workflows ensuring ≥99% crew change success rate
Challenge
Multi-vessel coordination complexity across 3 simultaneous assets
Solution
Centralized Control Tower model providing single-point oversight with real-time scheduling visibility for all three vessels simultaneously
Challenge
Port congestion management at Chaguaramas Terminal
Solution
Advance berth booking with 24–72 hr confirmation windows and real-time scheduling adjustments protecting operational timelines
Challenge
Specialized seismic equipment handling and rapid parts deployment
Solution
Dedicated spare parts zone with deployment-ready inventory and trained heavy-lift operators ensuring seismic equipment integrity
Challenge
International supply chain alignment with tight offshore delivery windows
Solution
Integrated customs brokerage and freight staging ensuring zero documentation delays across air, sea, and temporary import streams
Challenge
Regulatory compliance across multiple jurisdictions and authorities
Solution
Proactive documentation sequencing and authority liaison for inward, outward, and temporary import permits with ≥98% compliance rate
Section 05 — Value Delivered
🔗
Single Interface Efficiency
Streamlined communication and reduced admin overhead through one integrated logistics partner
✅
Regulatory Compliance Excellence
Zero clearance delays via meticulous documentation sequencing and proactive authority management
⚡
Operational Continuity
Minimal vessel downtime enabling uninterrupted seismic survey operations throughout the campaign
💰
Cost Optimization
Efficient vendor management, consolidated procurement, and competitive local sourcing reducing overhead
🛡
Risk Reduction
Proactive management and contingency readiness — 0 safety incidents recorded across the full campaign
📡
Real-Time Visibility
Live vessel tracking, scheduling transparency, and daily reporting compliance supporting client decisions
Prepared for Fugro
Delivering Operational Excellence
Integrated Offshore Logistics — Trinidad & Tobago
🚢 Port Agency
📦 Freight Forwarding
🛃 Customs Brokerage
👥 Personnel Logistics
🏭 Procurement & Warehouse
⚙ Spare Parts
3
Vessels
11
Steps
≥98%
Compliance
≥99%
Crew Success
0
Incidents
Offshore Seismic Support Case Study — Offshore Trinidad and Tobago · Chaguaramas Terminal
Confidential · Prepared exclusively for Fugro · For client review only
Confidential · Prepared exclusively for Fugro · For client review only